Current Openings:
Accounts Payable Specialist, San Francisco
Summary:
We are looking for an Accounts Payable Specialist to join our San Francisco office’s Finance Department.
Essential Duties and Responsibilities:
- Open daily incoming mail
- Date stamp all invoices and expense reimbursements
- Monitor and process all urgent check requests
- Respond to email inquiries/research
- Call vendors to resolve invoice discrepancies
- Send all e-invoices to appropriate attorneys/legal secretaries for approval
- Check all monthly statements
- Enter manual checks before month end
- ACH/wire transfer: rent, contract attorney payments, international vendor payments, etc.
- Process weekly check run
- Prepare firm credit card reconciliations
- Replenish petty cash
- Reconcile UPS, FedEx, Concur and Global Exchange uploads
Required Skills, Abilities, and Qualifications:
- 3-5 years of experience working in an Accounts Payable role
- Understanding of general accounting principles and practices
- Attention to detail, accuracy and thoroughness is essential
- Experience processing Accounts Payable in a high-volume environment
- Possess exceptional organizational skills and be able to effectively prioritize tasks with the conflicting needs of multiple departments
- Excellent communication skills, both written and verbal, with the ability to clearly communicate issues
- Strong sense of accountability and pride in one's work product
- Desire to learn new skills and responsibilities, and willingness to help within the firm as needed
- Law firm experience is a plus
- Advanced proficiency with MS Excel, Access, and Word
- Experience with Elite Enterprise Accounting software, Concur, and Microsoft Office Suite are a plus
- Experience with implementation of new software and procedures is desirable
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience.
If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting and reference Accounts Payable Specialist in the subject of the email.
Billing and Accounts Receivable Manager, San Francisco
Summary:
We are looking for a Billing and Accounts Receivable Manager to join our San Francisco office’s Finance Department.
Essential Duties and Responsibilities:
- Managing billing, cash receipts and collection processes; Head administrator on AR committee
- Project management responsibility as it relates to billing/AR department functions
- Managing the month-end close and pre-bill process
- Collaborating with Risk Management on New Business Intake forms and Conflicts and responsibility for new client and matter set ups and approvals
- Developing and maintaining billing templates for client invoices and e-billing account setups
- Interacting directly with Attorneys on all billing inquiries and rate approvals, including annual rate increases
- Provide hands-on oversight, support, and training for eight direct reports
- Responsible for time entry and billing training for all new hires and as needed for existing attorneys/employees
- Setup new attorneys and staff members in financial system; update changes as necessary
- Reviewing client Trust balances and monitoring same for State Bar compliance
- Monthly monitoring and responsibility for unapplied cash balances and attorney referral fees
- Coordinating with consultants and other outside vendors as necessary
- Assuming additional duties as assigned by the CFO
Required Skills, Abilities, and Qualifications:
- 5-10 years of management experience in a legal accounting/billing department
- Bachelor's degree preferred
- Law firm experience is required
- Extensive experience with Elite Enterprise, Document Studio, and e-billing processes
- Experience with task-based billing processes, ARCs, E-Billing Hub and paperless proforma software is a plus
- Exceptional communication skills
- Ability to quickly problem-solve and make decisions independently
- Polished, professional demeanor
- Effective leader, capable of managing and motivating direct reports
- Advanced proficiency with MS Excel, Access, and Word
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience.
If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting and reference Billing and AR Manager in the subject of the email.