Current Openings:
Office Services Assistant
Summary: Hanson Bridgett LLP is seeking an Office Services Assistant. Under general supervision, the Office Services Assistant provides office support functions such as reception, shipping and receiving, hospitality, cleaning and arranging conference rooms and individual work spaces, copying and scanning of documents, as well as ordering and restocking office supplies. This is a full time/non-exempt position based in Walnut Creek. This position will report to the Director of Office Operations and requires reliable attendance, a professional appearance, and the occasional schedule adjustments in order to accommodate events, including overtime.
Essential Duties and Responsibilities:
- Stock copy center supplies, mailroom supplies, office supplies, and satellite print rooms and notify supervisor when inventory levels need replenishment.
- Daily and accurate collection, sorting and distribution of incoming U.S. mail, inter-office and intra-office mail, electronic faxes and overnight couriered packages (FedEx, UPS, GSO, etc.)
- Greet visitors, answer telephones and provide information relative to department procedures and services.
- Assist with conference room set-up and clean-up for internal events.
- Work cooperatively with other Office Services Department staff and provide back-up assistance to others as needed.
- Assist other departments with special projects, such as large mailings and document preparation.
- Other duties as assigned.
Required Skills, Abilities, and Qualifications:
- A high school diploma and one year experience working in an office environment (preferably in a law firm setting) is required.
- Strong customer service and effective communication skills, initiative and attention to accuracy and detail.
- Computer proficiency for data entry, Microsoft Outlook, Word, Excel, and Adobe Acrobat, and ability to efficiently answer and transfer incoming calls.
- Ability to work both independently and collaboratively, as part of a team.
- Ability to work under pressure in a fast-paced environment and respond quickly while remaining calm and polite.
- Ability to lift and move objects such as packages, boxes and furniture weighing up to 50 pounds.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.
Records Coordinator
Summary:Hanson Bridgett LLP is seeking a Records Coordinator. Under direction from the Records Manager, the Records Coordinator oversees the workflow for the Records department, develops and maintains excellent customer service for the firm, provides desk-side support and ensures compliance with records policies and procedures. The Records Coordinator position requires that all work be performed in the office and is based in San Francisco.
Essential Duties and Responsibilities:
- Enhance end user service and relationships.
- Communicate policies and procedures and act as liaison between the Records Department and the end users within the firm.
- Serve as Lead Records Clerk and coordinate workflow of Records Staff, helping them to set priorities including arranging for adequate coverage when staff are absent.
- Support Records Staff by helping to identify documents and place in the correct file (seeking input from end users when clarification is needed); create new files conforming to current policies and procedures; index pleadings conforming to current policies and procedures; index files for offsite storage.
- Transport boxes within the office as needed.
- Coordinate all inbound and outbound transfers of records, both paper and electronic.
- Conduct New Hire Orientations for new employees providing an overview of Records Department policies and procedures.
- Work with Risk, Conflicts & General Counsel in erecting Ethical Walls and to identify and document litigation holds.
- Train staff as needed.
- Work with Records Staff to maintain a clean and organized Records Room.
- Audit records database and correct errors in system and variances from current policies and procedures as they are found.
- Assist with the disposition process, identifying clients/matters eligible to be destroyed or returned to clients.
- Adhere to and help enforce firm records policies and procedures.
- Adhere to general safety practices and to any unique departmental safety guidelines.
- Placing orders for records supplies as needed.
- Serve as point-of-contact for offsite storage and shred vendors.
- Applies records retention based on firm policy and guidelines.
- Other related tasks and duties as may be assigned by the Records Manager.
Required Skills, Abilities, and Qualifications:
- Ability to maintain high standards of accuracy and reliability in work product through excellent attention to detail.
- Ability to identify and scan legal documents for content.
- Proficient in electronic records management systems (e.g., Elite Enterprise, E3, Aderant, File Trail, OmniRIM).
- Ability to shift files in compact shelving area and ability to move boxes weighing up to 40 pounds.
- Knowledge of Microsoft Suite of products, including Word, Excel, Outlook and PowerPoint.
- Excellent customer service and interpersonal skills, including ability to communicate records policies and procedures verbally and in writing.
- Ability to prioritize tasks in an ever-changing, fast-paced environment.
- Ability to proactively identify problem areas and communicate them to appropriate individuals.
- Ownership and accountability for the quality of all work performed.
- Possess ability to work well in both a team atmosphere and independently with minimal supervision.
- Familiarity with FileSite/iManage document management systems strongly preferred.
- Demonstrate flexibility within a dynamic office environment.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.
Risk Management Assistant
Summary: Hanson Bridgett LLP is seeing a Risk Management Assistant. Under the direction of the Risk & Compliance Manager, and with guidance from the General Counsel and the Chief Financial Officer, this role works with the Risk Management team to support the Risk Management requirements of the firm. This position requires the individual to reside in California, preferably within close proximity of one of Hanson Bridgett's five office locations.
Essential Duties and Responsibilities:
- Performs all conflict check requests received by Risk Management. This includes searching party names in our conflicts database, creating a conflict report that includes actual and potential conflicts identified, and guiding end-users (attorneys and legal secretaries) to the resolution of all actual and potential conflicts found.
- Processes New Business Intake (NBIs) requests including: proofreading NBIs submitted by attorneys and secretaries for required information and adherence to the firm's business intake policies, searching party names and identifying and resolving potential conflicts, and communicating with attorneys and secretaries to convey conflicts information or gather additional information, as needed. NBIs are submitted in electronic format and the information is electronically added to our Conflicts/Accounting database once reviewed and submitted by Risk Management team.
- Reviews conflict reports with submitting attorneys, identifies actual and potential conflicts, and actively participates in the conflicts resolution process by facilitating communication between attorneys, Risk Management team and General Counsel and responding to all attorney inquiries clearly; summarizes the conflicts resolution process in writing, as needed.
- Coordinates the tracking of engagement letters, waiver letters, disclosure letters, Business Associate (B.A.) Agreements (related to HIPAA requirements), and other new business or risk management related documentation, as required.
- Works on special projects under the direction of the Risk & Compliance Manager and/or General Counsel and Chief Financial Officer.
Required Skills, Abilities, and Qualifications:
- Knowledge of Elite Enterprise preferred, or prior conflicts database experience required.
- Minimum of intermediate Microsoft Outlook and Office experience.
- Excellent communication skills (interpersonal, telephone, written) required.
- Excellent analytical, proofreading, organization, and teamwork skills required.
- Ability to perform detailed work accurately, thoroughly, and consistently required.
- Ability to prioritize tasks in an ever-changing fast-paced environment.
- Ability to proactively identify problem areas, convey or propose potential solutions, and communicate them appropriately.
- Holds oneself accountable for performance, takes initiative when appropriate, and holds ownership of client service delivered.
Services Standard: The Risk Management Department exists to provide service and minimize risk to the firm. Every employee in the department is expected to deal courteously, responsibly and competently with staff, attorneys, firm managers, clients, and vendors. All Risk Management employees are expected to demonstrate behavior consistent with our commitment to high quality client service, internally and externally.
Salary:Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.
Health & Senior Care Regulatory Paralegal
Sacramento
Summary:
Hanson Bridgett is seeking a Paralegal who will support multiple attorneys in the Health & Senior Care practice area. The ideal candidate will have a paralegal certificate and 2-5 years of paralegal experience in the areas of Health Care licensing and regulatory and corporate business experience. Real Estate Transactional paralegal experience a plus. This individual will work closely with partners, associates and other paralegals in the Health & Senior Care Section. This position will be based in the Hanson Bridgett Sacramento office with the ability to work remotely.
Essential Duties and Responsibilities:
- Preparing senior care and health facility licensing and certification applications
- Working with regulatory agencies to process and approve senior care and health facility licensing and certification applications
- Developing and maintaining contacts with representatives at various regulatory agencies
- Working with senior care and health facility clients to prepare licensing and certification applications
- Preparing and filing corporate and limited liability company documents with the Secretary of State
- Preparing and revising corporate articles and bylaws and limited liability company articles of organization and operating agreements
- Assisting clients with corporate formalities, such as filing Statements of Information
- Provide direct support and service to clients, using discretion to decide when to handle matters independently and when to involve an attorney
- Provide general paralegal support to partners and associates
- Flexibility to work overtime when required
Required Skills, Abilities, and Qualifications:
- Bachelor's Degree
- Paralegal Certificate from ABA-approved paralegal program
- Minimum of 2-5 years of relevant experience as regulatory paralegal dealing with State regulatory agencies. Excellent planning and organization skills, including the ability to manage a number of projects concurrently and strong attention to detail
- Excellent communication and interpersonal skills; positive and driven attitude
- Able to work well under pressure and maintain all deadlines, and be able to adapt to multiple, conflicting and/or shifting deadlines
- A proactive approach and the ability to work "hands-on," as required
- Able to work both independently and collaboratively
- Comfortable interacting with attorneys, staff, clients and outside vendors
- Excellent technology skills and knowledge of key software systems, particularly MS Office, Acrobat Pro DC, Smart Sheet and Intapp Time
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.
Section Leader Support Specialist
San Francisco, Sacramento, San Rafael, Walnut Creek
Summary:
Hanson Bridgett LLP is looking for a Section Leader Support Specialist to support the Firm's Section Leaders in the leadership of their Sections. The Section Leader Support Specialist will play a key role in developing, managing, executing, and tracking Section strategic initiatives, oversee the Section financial and budget performance, practice development, growth and client service, monitor and report on Section productivity, and provide administrative, management, and operational support to the Section Leaders.
This position reports directly to the Chief Financial Officer. The Section Leader Support Specialist will coordinate with Firm Administrative Leaders, including those in marketing, recruitment, IT, and Human Resource to further the Section's initiatives. The Section Leader Support Specialist can be based out of any of Hanson Bridgett's four Northern California offices. This role offers the opportunity to work in an agile manner, however the Section Leader Support Specialist's home office must be based in Northern California and within close proximity to a Hanson Bridgett office.
Essential Duties and Responsibilities:
Strategic Planning/Initiatives
- Developing and implementing an annual Section strategic plan and Section practice group plans, ensuring alignment of those plans within the Section and with the Firm's strategic plan and initiatives.
- Tracking of Section and Practice Group strategic plans.
- Developing, executing, and monitoring progress of Section goals and initiatives, including Section Leader individualized partner goals and Section engagement, client service, attorney integration, knowledge management, and communication initiatives.
- Reporting on progress of all areas of responsibility, including on Section strategic plans, to Section Leaders and Firm Leadership groups.
Section Operations/Management
- Managing an active calendar of internal meetings for Section Leaders and Practice Group Leaders, including scheduling meetings, developing meeting content, preparing agendas, organizing materials, and taking minutes of meetings.
- Preparing drafts and finished documents of a variety of materials from written or verbal instruction, including correspondence, reports, memoranda, presentations, and other materials that are sensitive, complex, and technical.
- Tracking performance of Section practice groups and develop mechanism for obtaining feedback related thereto.
- Planning and executing periodic Section attorney retreats and Section social events.
- Planning and executing annual Section Leader Retreats and periodic social events.
- Developing strong relationships with attorneys in the Sections and the Firm's Administrative Leaders.
- Utilizing technology resources to track the Section's programs, projects, and performance.
Liaising with Firm Departments
Collaborating with and serving as a liaison between the Section Leaders, Practice Group Leaders, and various Firm Administrative departments, including:
- Firm's Accounting & Finance teams to:
- Develop, monitor, review, and report on annual Section-level financial goals, budgets, targets and milestones;
- Assist with reviewing and reporting revenue analysis and identifying areas for rate and leverage improvement.
- Assist with client data analysis and developing plans for improvement as needed.
- Marketing & Finance teams to:
- Develop and implement Section and Practice Group business development, client service, and market and competitive analysis initiatives.
- Understand and recommend new and existing client synergies, industry sectors, and opportunities for attorney collaboration and cross-selling among Sections.
- Prepare and submit RFP responses, client pitches, Chambers and the like submissions, and other business development outreach activities.
- Develop Section and practice group publications, brochures, and other Section marketing materials.
- Coordinate client events and attendance at seminars, conferences, and trade associations.
- Identify growth expansion areas, thought leadership, market and industry trends, and opportunities for maintaining and expanding industry focus and market positioning.
- Respond to Section level questionnaires and requests for feedback.
- Attorney Recruiting Department to:
- Identify practice scope gaps, Section strategic recruiting needs, and candidate targets in alignment with Section strategic initiatives;
- Ensure successful and seamless integration of new hires in accordance with the Firm integration plan.
- Human Resources to onboard new attorneys and administrative professionals into the Section in accordance with Firm integration processes.
- Professional Development team to assist with attorney and staff deployment, engagement, training, support, and development and to improve the Section's knowledge and documentation management resources.
Required Skills, Abilities, and Qualifications:
- A minimum of 3 years of manager level experience in the professional services industry, preferably in a law firm.
- A bachelor's degree from an accredited four-year institution required; M.B.A. or J.D. strongly preferred.
- Relevant experience in thought leadership, strategic planning and implementation, leadership, financial analysis/reporting, legal operations management or legal marketing.
- Strong analytical skills including the ability to understand complex financial metrics, while maintaining the ability to see the big picture.
- Exceptional written and oral communication skills.
- Strong planning and organizational skills.
- Strong technical proficiency and ability to quickly learn new applications and platforms.
- Ability to multitask in a fast-paced, deadline-driven environment utilizing a hands-on and proactive approach.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.