Openings:
Risk Management Assistant
Research Specialist, San Francisco
Legal Secretary, San Francisco
Risk Management Assistant
Summary:
Under the direction of the Risk & Compliance Manager and guidance of the General Counsel, works with the New Business Coordinator to support the Risk Management requirements of the firm.
Essential Duties and Responsibilities:
- Performs all conflict check requests received by Risk Management. This includes searching party names in our conflicts database, creating a conflict report that includes actual and potential conflicts identified, and guiding the end-user to the resolution of all actual and potential conflicts found.
- Processes New Business Intake (NBIs) requests including: proof reading NBIs submitted by attorneys and secretaries for required information and adherence to firm's business intake policies, resolving conflicts, and communicating to attorneys and secretaries information that is still needed. NBIs are submitted in electronic format and the information is electronically added to our Conflicts/Accounting database once reviewed and submitted by Risk Management staff.
- Reviews conflict reports with submitting attorneys, identifies actual and potential conflicts, and actively participates in the conflicts resolution process by facilitating communication between attorneys and Risk Management team and responding to all attorney inquiries clearly; summarizes the conflicts resolution process in writing as needed.
- Coordinates the tracking of engagement letters, waiver letters, disclosure letters, Business Associate (B.A.) Agreements (related to HIPAA requirements) as required.
- Works on special projects under the direction of the Risk & Compliance Manager.
Services Standard:
The Risk Management Department exists to provide service and minimize risk to the firm. Every employee in the department is expected to deal courteously, responsibly and competently with staff, attorneys, firm managers, clients and vendors. All Risk Management employees are expected to demonstrate behavior consistent with our commitment to high quality service.
Qualifications:
- Knowledge of Elite Enterprise preferred or prior conflicts database experience.
- Experience with Outlook and Office.
- Excellent communication skills (interpersonal, telephone, written) required.
- Excellent analytical, proofreading, organizational and teamwork skills required.
- Ability to perform detailed work accurately, thoroughly and consistently required.
- Ability to prioritize tasks in an ever-changing fast-paced environment.
- Ability to proactively identify problem areas and communicate them appropriately.
- Holds oneself accountable for performance and takes ownership of service delivered.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience.
Non-Discrimination Policy:
Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.
To apply, please send a cover letter, resume, and salary requirements to Recruiting referencing job code RM01.
Research Specialist, San Francisco
Summary:
The San Francisco office of Hanson Bridgett seeks a dynamic, service-oriented information professional to join our team as a Research Specialist. The Hanson Bridgett library is an integral part of the firm, providing research service to support the legal and business development work of attorneys and staff in all of our offices. This position will report to the Library Services Manager and will collaborate closely with another Research Specialist as well as other library team members. This is a full time position based in our San Francisco office, but will offer the potential to work remotely or from one of our other offices part of the time.
Essential Duties and Responsibilities:
- Provide in-depth legal and business research services to attorneys and staff in a wide variety of practice areas.
- Provide competitive intelligence research, including company, industry, market and competitor research, to support the firm's business development efforts.
- Synthesize, analyze and present research results in a concise, professional manner.
- Utilize current awareness tools to provide alerts on new litigation, news, and other topics of interest.
- Work with library team to help plan and implement department outreach, training and orientation programs.
- Provide support for library administrative functions as needed.
- Participate in special projects, such as evaluation of new information sources.
- Continue professional development through networking, vendor trainings and association sponsored activities.
Required Skills and Abilities:
- Responsible and reliable, with strong organizational skills, careful attention to detail and the ability to manage and prioritize workload.
- The ability to apply critical and creative thinking to research projects and enhancing library services.
- Excellent written and oral communication skills, with the ability to interact effectively with attorneys and other firm employees, as well as other library staff members.
- Expertise with online research tools, such as Westlaw, DataTree, TLO, Capital IQ, Monitor Suite, Bloomberg Law, Cheetah.
- Comfortable working both independently and as part of a team.
- Ability to meet deadlines while handling multiple projects and shifting priorities.
- Strong customer service orientation.
- Proficiency in Microsoft Windows and Office, as well as Adobe Acrobat.
Qualifications:
- Master's degree in library or information science or equivalent experience.
- Prior research experience in a legal setting preferred.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience.
Non-Discrimination Policy:
Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.
To apply, please send a cover letter and resume to Leslie Hesdorfer.
Legal Secretary, San Francisco
Responsibilities:
Under general supervision, performs complex and specialized legal secretarial support activities related to the specific work and function of the attorneys needing assistance. Ensures client services and satisfaction are attained in all areas of position. In addition to supporting directly assigned attorneys, assists with overflow work and back up support as part of the support center.
Essential Functions:
- Provide support to transactional and litigation attorneys as related to their cases and clients. This includes but is not limited to: preparing and processing standard litigation documents including subpoenas, contracts, summonses, appeals and motions; drafting and editing correspondence, memos and other legal documents; redlining legal documents; facilitating meetings, client calls, and maintaining attorney calendars; coordinating with the records and conflicts departments in the opening and closing of matters; and entering and editing attorney time as necessary.
- The ideal candidate will interact well with others in a team setting, work effectively under pressure, and have strong organizational skills. Excellent verbal and written skills are required.
Qualifications:
- Reliable, flexible and able to work with attorneys who have a variety of different working styles.
- Proficient in Office 2016, iManage, Adobe Acrobat, CCC Macro Pro, redlining, advanced word processing skills for large document production, and other commonly used legal applications.
- Ability to work under pressure and prioritize daily work assignments. Flexible to work overtime as needed.
- Capable of working well with others, is collaborative, enjoys challenges, and must thrive on helping others to complete projects as a team.
- Good written and verbal communication with an attention to detail. Superb interpersonal skills for dealing with clients, lawyers (in-house and outside counsel) and other staff, with a commitment to superior client/attorney service.
- Minimum of 3 years of experience working in a law firm.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience.
Non-Discrimination Policy
Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran's status, mental or physical disability, or pregnancy.
To apply, please send a cover letter and resume to Erika Hattenhauer.