Current Openings:
Attorney Recruiting Manager
Summary: We are seeking an Attorney Recruiting Manager to join our Attorney Recruiting Department. This is a full-time position. The Recruiting Manager will report to the Director of Attorney Recruiting and will work closely with other members of the Attorney Recruiting and Human Resources teams. The Recruiting Manager will be responsible for managing all aspects of legal recruiting in collaboration with the Director of Attorney Recruiting and firm stakeholders in alignment with the firm's strategic initiatives. The Attorney Recruiting Manager will have flexibility to work remotely and their home office must be based in Northern California within close proximity to Hanson Bridgett's Northern California offices. This role offers the opportunity to work in an agile matter and there is flexibility to work remotely when the Firm's offices are fully reopen and when office presence is not required.
Essential Duties and Responsibilities:
- Manage all aspects of legal recruiting, including the recruitment of law students, lateral associates as well as some lateral partner recruiting efforts.
- Review resumes, participate in interviews, compile interview feedback, and provide regular updates to candidates, search firms, and to the Director of Recruiting, Section Leaders, Practice Group Leaders and other stakeholders to ensure candidates are moving efficiently through the recruiting process.
- Actively source candidates through job postings, LinkedIn, networking, law school representatives, search firms, and referrals.
- Manage interview process, communications, and database management.
- Ensure compliance with hiring policies and NALP guidelines.
- Facilitate the successful integration of new lawyers in collaboration with the HR Department.
- Develop and manage the firm's Summer Associate Program, including managing a budget as well as the social and training calendar, assignment process, assignment feedback, mentors, writing coaches, committee meetings, meeting materials, and offer letters.
- Interact directly with candidates, law school representatives, search firms, and firm stakeholders throughout the application and recruitment process.
- Manage and oversee seminars, receptions, networking events and other virtual and in-person recruiting events.
- Prepare offer letters, presentation materials, marketing brochures, and other meeting materials.
- Analyze recruiting trends, outcomes, and metrics, prepare reports; implement strategies and programs in response.
- Manage department expenses and reimbursements.
- Manage relevant information on the firm's intranet.
- Work on special projects and other firm initiatives as needed.
- Perform various assignments at the request of the Recruiting Committee, Managing Partner, Section Leaders, Practice Group Leaders and Administrative Managers.
Required Skills, Abilities, and Qualifications:
- Minimum of 5 years of recruiting or equivalent experience in a law firm, professional services industry or other similar environment. Manager level legal recruiting experience preferred.
- Bachelor's Degree from an accredited four-year institution required; J.D. is a plus.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Document Management Systems, Adobe.
- Experience with Applicant Tracking Systems
- Ability to multi-task and manage projects in a fast-paced, deadline driven environment
- Ability to take direction from multiple sources and prioritize pressing deadlines
- Strong planning and organization skills
- Exceptional interpersonal skills
- Professional, courteous and collaborative demeanor
- Excellent verbal and written communication skills
- Ability to exercise good judgment and maintain confidentiality
- Takes initiative and is proactive in finding solutions to achieve results
- Regular and predictable attendance is essential (both remote and in-person)
- Availability to work beyond the regular business hours, including evenings and some weekends
- Availability to travel between offices and to law schools and event venues
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.
Legal Administrative Assistant
Summary: Hanson Bridgett is seeking a Legal Administrative Assistant for our Family Wealth Planning Group in San Francisco. This position provides ample room for professional advancement as well as the chance to develop and fine tune certain skill sets. This is a wonderful opportunity to work in a collaborative team atmosphere. This role offers the opportunity to work in an agile manner on days when in-person attendance is not required, and as agreed upon by the manager and attorneys. The remote home office must be within reasonable proximity to Hanson Bridgett’s San Francisco office.
Essential Duties and Responsibilities:
- Organizing, cataloging and filing documents within the firm's electronic document management system.
- Processing and circulating virtual mail.
- Running quick conflicts checks and opening of new matters in the firm's New Business Intake system and tracking status.
- Performing a wide variety of administrative duties such as drafting engagement letters, photocopying/scanning/assembly of documents, calendaring, time entry, preparation of expense reimbursements and other administrative functions.
- Working collaboratively with the records department to organize and maintain Section-related files.
- Creating binders for client estate planning documents.
- Assisting with overflow document preparation, including editing various documents, correspondence and other records.
- Assisting in coordinating meetings and teleconferences and any related materials.
Required Skills, Abilities, and Qualifications:
- Bachelor's Degree preferred.
- 1-2 years administrative support experience in a law firm preferred.
- Meticulous and enthusiastic attention to detail and organization.
- Excellent grammar, spelling and proofreading skills.
- Ability to anticipate work needs and follow through with minimum direction.
- Ability to multitask, prioritize and work efficiently.
- Advanced knowledge of MS Office and Adobe Acrobat; experience working with a document management system a plus.
- Exceptional client service and judgment.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.
Records Coordinator
Summary: Hanson Bridgett LLP is seeking a Records Coordinator. Under direction from the Records Manager, the Records Coordinator oversees the workflow for the Records department, develops and maintains excellent customer service for the firm, provides desk-side support and ensures compliance with records policies and procedures. The Records Coordinator position requires that all work be performed in the office and is based in San Francisco.
Essential Duties and Responsibilities:
- Enhance end user service and relationships.
- Communicate policies and procedures and act as liaison between the Records Department and the end users within the firm.
- Serve as Lead Records Clerk and coordinate workflow of Records Staff, helping them to set priorities including arranging for adequate coverage when staff are absent.
- Support Records Staff by helping to identify documents and place in the correct file (seeking input from end users when clarification is needed); create new files conforming to current policies and procedures; index pleadings conforming to current policies and procedures; index files for offsite storage.
- Transport boxes within the office as needed.
- Coordinate all inbound and outbound transfers of records, both paper and electronic.
- Conduct New Hire Orientations for new employees providing an overview of Records Department policies and procedures.
- Work with Risk, Conflicts & General Counsel in erecting Ethical Walls and to identify and document litigation holds.
- Train staff as needed.
- Work with Records Staff to maintain a clean and organized Records Room.
- Audit records database and correct errors in system and variances from current policies and procedures as they are found.
- Assist with the disposition process, identifying clients/matters eligible to be destroyed or returned to clients.
- Adhere to and help enforce firm records policies and procedures.
- Adhere to general safety practices and to any unique departmental safety guidelines.
- Placing orders for records supplies as needed.
- Serve as point-of-contact for offsite storage and shred vendors.
- Applies records retention based on firm policy and guidelines.
- Other related tasks and duties as may be assigned by the Records Manager.
Required Skills, Abilities, and Qualifications:
- Ability to maintain high standards of accuracy and reliability in work product through excellent attention to detail.
- Ability to identify and scan legal documents for content.
- Proficient in electronic records management systems (e.g., Elite Enterprise, E3, Aderant, File Trail, OmniRIM).
- Ability to shift files in compact shelving area and ability to move boxes weighing up to 40 pounds.
- Knowledge of Microsoft Suite of products, including Word, Excel, Outlook and PowerPoint.
- Excellent customer service and interpersonal skills, including ability to communicate records policies and procedures verbally and in writing.
- Ability to prioritize tasks in an ever-changing, fast-paced environment.
- Ability to proactively identify problem areas and communicate them to appropriate individuals.
- Ownership and accountability for the quality of all work performed.
- Possess ability to work well in both a team atmosphere and independently with minimal supervision.
- Familiarity with FileSite/iManage document management systems strongly preferred.
- Demonstrate flexibility within a dynamic office environment.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.
Section Leader Support Specialist
San Francisco, Sacramento, San Rafael, Walnut Creek
Summary:
Hanson Bridgett LLP is looking for a Section Leader Support Specialist to support the Firm's Section Leaders in the leadership of their Sections. The Section Leader Support Specialist will play a key role in developing, managing, executing, and tracking Section strategic initiatives, oversee the Section financial and budget performance, practice development, growth and client service, monitor and report on Section productivity, and provide administrative, management, and operational support to the Section Leaders.
This position reports directly to the Chief Financial Officer. The Section Leader Support Specialist will coordinate with Firm Administrative Leaders, including those in marketing, recruitment, IT, and Human Resource to further the Section's initiatives. The Section Leader Support Specialist can be based out of any of Hanson Bridgett's four Northern California offices. This role offers the opportunity to work in an agile manner, however the Section Leader Support Specialist's home office must be based in Northern California and within close proximity to a Hanson Bridgett office.
Essential Duties and Responsibilities:
Strategic Planning/Initiatives
- Developing and implementing an annual Section strategic plan and Section practice group plans, ensuring alignment of those plans within the Section and with the Firm's strategic plan and initiatives.
- Tracking of Section and Practice Group strategic plans.
- Developing, executing, and monitoring progress of Section goals and initiatives, including Section Leader individualized partner goals and Section engagement, client service, attorney integration, knowledge management, and communication initiatives.
- Reporting on progress of all areas of responsibility, including on Section strategic plans, to Section Leaders and Firm Leadership groups.
Section Operations/Management
- Managing an active calendar of internal meetings for Section Leaders and Practice Group Leaders, including scheduling meetings, developing meeting content, preparing agendas, organizing materials, and taking minutes of meetings.
- Preparing drafts and finished documents of a variety of materials from written or verbal instruction, including correspondence, reports, memoranda, presentations, and other materials that are sensitive, complex, and technical.
- Tracking performance of Section practice groups and develop mechanism for obtaining feedback related thereto.
- Planning and executing periodic Section attorney retreats and Section social events.
- Planning and executing annual Section Leader Retreats and periodic social events.
- Developing strong relationships with attorneys in the Sections and the Firm's Administrative Leaders.
- Utilizing technology resources to track the Section's programs, projects, and performance.
Liaising with Firm Departments
Collaborating with and serving as a liaison between the Section Leaders, Practice Group Leaders, and various Firm Administrative departments, including:
- Firm's Accounting & Finance teams to:
- Develop, monitor, review, and report on annual Section-level financial goals, budgets, targets and milestones;
- Assist with reviewing and reporting revenue analysis and identifying areas for rate and leverage improvement.
- Assist with client data analysis and developing plans for improvement as needed.
- Marketing & Finance teams to:
- Develop and implement Section and Practice Group business development, client service, and market and competitive analysis initiatives.
- Understand and recommend new and existing client synergies, industry sectors, and opportunities for attorney collaboration and cross-selling among Sections.
- Prepare and submit RFP responses, client pitches, Chambers and the like submissions, and other business development outreach activities.
- Develop Section and practice group publications, brochures, and other Section marketing materials.
- Coordinate client events and attendance at seminars, conferences, and trade associations.
- Identify growth expansion areas, thought leadership, market and industry trends, and opportunities for maintaining and expanding industry focus and market positioning.
- Respond to Section level questionnaires and requests for feedback.
- Attorney Recruiting Department to:
- Identify practice scope gaps, Section strategic recruiting needs, and candidate targets in alignment with Section strategic initiatives;
- Ensure successful and seamless integration of new hires in accordance with the Firm integration plan.
- Human Resources to onboard new attorneys and administrative professionals into the Section in accordance with Firm integration processes.
- Professional Development team to assist with attorney and staff deployment, engagement, training, support, and development and to improve the Section's knowledge and documentation management resources.
Required Skills, Abilities, and Qualifications:
- A minimum of 3 years of manager level experience in the professional services industry, preferably in a law firm.
- A bachelor's degree from an accredited four-year institution required; M.B.A. or J.D. strongly preferred.
- Relevant experience in thought leadership, strategic planning and implementation, leadership, financial analysis/reporting, legal operations management or legal marketing.
- Strong analytical skills including the ability to understand complex financial metrics, while maintaining the ability to see the big picture.
- Exceptional written and oral communication skills.
- Strong planning and organizational skills.
- Strong technical proficiency and ability to quickly learn new applications and platforms.
- Ability to multitask in a fast-paced, deadline-driven environment utilizing a hands-on and proactive approach.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.