Open Positions: Professional Staff
Non-Discrimination Policy
Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of their ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.
Hybrid: Los Angeles
Hybrid
Hybrid: Los Angeles, San Francisco, San Rafael, Walnut Creek, Sacramento
Hybrid: Walnut Creek
Legal Assistant – Real Estate
Hybrid: This role can be hybrid from our Los Angeles office
The Legal Assistant will support attorneys in our Real Estate Practice Group by providing information management, administrative, and client service support. This role enhances attorney effectiveness by coordinating communications, managing documents, and ensuring smooth workflow. The ideal candidate will have knowledge of relevant legal processes (or a strong willingness to learn), demonstrate initiative, follow through on assignments, and possess excellent attention to detail, organizational, and technical skills. (Minimum of 4 years of legal and executive administrative experience within the real estate area)
This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor. It is an essential function of this role that the employee be available to work in-person in the Los Angeles office one or more days per week.
Essential Responsibilities and Duties
- Provides highly technical document production, including but not limited to typing, drafting, formatting, editing documents, and redlining documents.
- Experienced and knowledgeable about various loan documents about commercial real estate finance loans, such as Term Sheets, Loan Agreements, Deeds of Trust/Mortgage, Assignment of Leases and Rents, Guaranties, UCC Filings, Loan Policy of Title Insurance, Surveys, SNDAs, Purchase and Sale Agreements, etc.
- Review and format final drafts of loan documents to ensure accuracy with signature blocks, dates, parties, addresses, entity names, and any other relevant information as requested by the attorney.
- Prepare signature packages and signing instructions to signatories; review the package to ensure signature blocks are accurate, and review all incoming original documents to ensure all required original documents are provided before the closing date.
- Prepare closing binders and coordinate document delivery to the attorney and to outside parties.
- Exceptional attention to detail and thoroughness in performing diligence on real estate and financing transactions.
- Maintain files and all client documentation, with follow-up on any pending post-closing tasks to ensure all loan matters are finalized.
- Proofread legal documents to ensure accuracy and consistency.
- Manage the attorney’s calendar, schedule meetings, resolve conflicts, and open client matters.
- Work closely with attorneys to resolve a variety of day-to-day issues and support a broad range of commercial real estate transactions and projects.
- Manage arrangements for marketing opportunities, including conferences and travel.
- Prepare expense reports for reimbursement and submit invoices.
- Coordinate with the secretarial team, arrange coverage, and ensure that attorneys have the necessary support.
Required Skills, Abilities, and Qualifications
- Minimum of 4 years of legal or executive administrative experience, preferably within the real estate area.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, AIR, and CAR forms and legal technology platforms, such as document management systems, e-filing platforms, and billing software.
- Be independent, have a can-do spirit, and be able to manage multiple projects and tasks at a time.
- Take initiative, have excellent follow-through, and enjoy learning and being challenged.
- Exceptional organizational and time-management skills, capable of managing multiple priorities, tasks, and deadlines effectively in a fast-paced environment
- Ability to work under pressure and maintain flexibility regarding work assignments.
- Ability to work well with others, is collaborative, enjoys variety, and must thrive on the challenge of helping others to complete projects as a team.
- Exceptional written and verbal communication with strong attention to detail.
Salary
Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $80,000.00 – $95,000.00, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable and will depend upon several factors, including but not limited to the candidate’s years of experience, qualifications, and skill set.
Senior Manager, Legal Operations (Conflicts/Docketing/ Records)
Hybrid: This role can be hybrid from one of our office locations (San Francisco, Walnut Creek, San Rafael, Sacramento, or Los Angeles)
The Senior Manager of Legal Operations will support the firm’s General Counsel and collaborate with the COO, CIO, and Director of Billing & AR to help oversee Hanson Bridgett’s risk management functions. This role includes day-to-day supervision of the Conflicts and New Business Intake, Records, and Docketing teams, and plays a key role in ensuring the firm’s compliance with ethical obligations and operational efficiency.
Essential Responsibilities and Duties
- Team Supervision & Operations
- Manage daily operations of the Conflicts, Records, and Docketing teams (approx. 12 staff), including task delegation, workflow oversight, and performance feedback.
- Ensure timely and accurate conflict checks and new business intake processes in alignment with firm policies.
- Support the Records team in maintaining physical and electronic records systems.
- Oversee docketing and calendaring processes to ensure compliance with deadlines and procedural accuracy.
- Compliance & Risk Support
- Review outside counsel guidelines and client service agreements for compliance requirements; coordinate with relevant teams to ensure adherence.
- Assist with onboarding of lateral hires, focusing on risk-related procedures and documentation.
- Support the General Counsel with attorney departures, including matter transfers and reassignment coordination.
- Administer the firm’s ethical wall process, including drafting memoranda and maintaining documentation.
- Policy & Training
- Help implement and maintain risk management policies and procedures in collaboration with administrative leadership.
- Conduct orientations for new attorneys and staff on risk-related policies and systems.
- Assist with firmwide training sessions on risk management topics.
- Technology & Projects
- Recommend and help implement technology solutions to improve risk management operations.
- Participate in cross-functional projects and initiatives that support firmwide operational goals.
- Occasional Hands-On Support
- Provide backup support to the Conflicts & New Business Intake team, including conflict searches, NBI form processing, and drafting risk-related documents.
Required Skills, Abilities, and Qualifications
- Bachelor’s degree and 4+ years of experience in a law firm risk management or compliance role.
- Experience supervising staff or leading small teams.
- Strong organizational and communication skills; ability to work effectively across departments.
- Ability to manage multiple priorities with attention to detail and follow-through.
- High level of discretion and commitment to confidentiality.
- Problem-solving mindset with the ability to recommend practical solutions.
Preferred Qualifications
- Familiarity with law firm risk management practices and procedures.
- Experience with conflicts, docketing, or records management software (e.g., Intapp, Aderant, iManage).
- Prior experience managing direct reports in a legal or professional services environment.
Salary
Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $150,000.00 – $175,000.00, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable and will depend upon several factors, including but not limited to the candidate’s years of experience, qualifications, and skill set.
Manager of E-Discovery Solutions
Hybrid: Los Angeles, San Francisco, San Rafael, Walnut Creek, Sacramento
The Manager of E-Discovery is part of the E-Discovery Solutions team and advises attorneys, paralegals, and clients on matters involving discovery to improve effectiveness and create organizational efficiencies. You will assist with analyzing and recommending technology solutions for relevant data, assist with the development of collection plans and managing collections, and implement cost-saving measures. The Manager of E-Discovery works closely with case teams and clients, ensuring that matter requirements are met through the project lifecycle, with a focus on collection, early case assessment, production workflows, and the application of appropriate AI, technology-assisted review, and other analytics.
This position will oversee and manage E-Discovery Technical Specialists, assist with budgeting, evaluation of technologies, tracking metrics relating to user adoption and technology use, and driving the effective and responsible use of technology. The Manager of E-Discovery reports directly to the Director of E-Discovery Solutions.
The role can be based out of any of Hanson Bridgett’s offices and offers the opportunity to work remotely two days a week; however, the Manager of E-Discovery’s home office must be based in California and within close proximity to a Hanson Bridgett office.
Essential Responsibilities and Duties
- Consult with case teams, the Director of E-Discovery Solutions, and E-Discovery Counsel at every phase of discovery to improve effectiveness and create organizational efficiencies, analyzing and recommending technology solutions for relevant data, and implementing cost-saving solutions.
- Manage and work with the E-Discovery Technical Specialists and assist in cultivating high team performance and utilization through opportunities, skill building, continuing education, and certification programs.
- Drive operational efficiencies through process refinement and strategic resource allocation.
- Assist in the development of collection strategies and effectuate or manage collection plans in a forensically sound and defensible manner.
- Prepare and edit process, template, and workflow documentation.
- Be proficient in Everlaw as an organization administrator and end-user to support all work in the platform and be available to support the E-Discovery Technical Specialists and other firm users, clients, experts, and co-counsel.
- Perform other work at the direction of the Director of E-Discovery Solutions, including strategic planning to align with the firm’s strategic goals.
- This is a billable role.
Required Skills, Abilities, and Qualifications
- BS or BA required or equivalent experience plus 4 – 7 years of legal industry experience with experience in a management role.
- Strong knowledge of the principles of e-discovery software and all phases of the litigation process.
- Strong technical background.
- Strong experience conducting, facilitating, and documenting forensically sound data collections.
- Proficiency in e-Discovery review and analytics platforms and knowledge of other supporting technologies.
- Certification as an E-Discovery Specialist and Project Management Professional preferred
- Strong writing skills and experience developing and implementing project plans, processes, procedures, and workflows.
- Proactive individual with enthusiasm and a collaborative approach to creating solutions.
- Effective communicator and able to act as liaison between the technical and legal teams.
- This is an exempt position
Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $155,000.00 – $180,000.00, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable and will depend upon several factors, including but not limited to the candidate’s years of experience, qualifications, and skill set.
Legal Executive Assistant
Hybrid: Walnut Creek, CA
Step into a pivotal role within a dynamic team that supports high-profile clients in a fast-paced, collaborative environment. As a Legal Executive Assistant, you’ll work closely with partners, associates, and paralegals, playing a key role in ensuring seamless operations and top-tier client experiences. From managing critical documentation and billing processes to coordinating with multiple stakeholders, this position offers variety, responsibility, and the chance to grow within a thriving legal practice.
The role is hybrid but based in the Walnut Creek office, with an in-office presence two times per week. San Francisco-based candidates will also be considered. This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor and assigned attorneys. It is an essential function of any hybrid role that the employee be available to come to the office if the need arises.
Essential Responsibilities and Duties
- Run conflicts checks and prepare NBI forms for new matters, ensuring accuracy and timely submission for approval.
- Draft, format, and process multiple engagement letters daily, using established templates and customizing as needed.
- Save all engagement letters and related correspondence in iManage using a dedicated naming convention.
- Review prebills, edit narratives, and coordinate with the billing coordinator.
- Draft and send customized client emails for invoices, referencing prior months as templates.
- Track and manage billing for high-profile clients, ensuring accuracy and professionalism.
- Submit and track expenses and reimbursements for the attorney.
- Update and maintain Google Docs for client deliverables.
- Proofread all outgoing correspondence for accuracy.
- Send finalized documents for signature via DocuSign.
- Manage virtual and physical mail, ensuring proper labeling, filing, and communication.
- Attend monthly Zoom calls with the Accounting team to review flat fee invoices.
- Prepare and send opinion and CPA letters, and coordinate related billing.
- Occasionally prepare Power of Attorney forms.
- Work with associates to prepare overnight mailings to the IRS.
- Track and send daily reminders to the attorney for items needing attention.
Required Skills, Abilities, and Qualifications
- Bachelor’s Degree.
- At least three years of relevant experience as a legal administrative assistant, especially with high-profile clients, is strongly preferred.
- Proficiency with Google Docs, iManage, DocuSign, and standard office software.
- Ability to handle confidential information with discretion.
- Excellent planning and organization skills, including the ability to manage a number of projects concurrently and strong attention to detail.
- Excellent communication and interpersonal skills; positive and driven attitude.
- Team player with ability to work both independently and collaboratively.
Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $100,000.00 – $120,000.00, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to the candidate’s years of experience, qualifications, and skill set.
