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Event Coordinator - San Francisco

The Event Coordinator will report to the Director of Marketing and Business Development and will collaborate closely with five other team members. Our team structure fosters collaboration and mutual support between team members with a keen focus on productivity, accountability, creativity, and high-performance. We provide seamless service to firm attorneys with a focus on quality, innovation, and responsiveness. We are looking for a self-starter with good judgment and someone dedicated to a career in professional services.

Primary Responsibilities

  • Manages the coordination of firm marketing and business development events including educational client seminars, conferences, trade shows, firm sponsorships, and social events.
  • Maintains events calendars.
  • Develops project task lists and timelines for events and the associated planning process.
  • Budget tracking and management and expense reconciliation.
  • Coordinates pre-event activities including registration and invitation assistance.
  • Venue management and logistics, including venue sourcing, contract negotiation, menu planning, audio-visual equipment, décor, set-up, etc.
  • Vendor, speaker and sponsorship management.
  • Assists in development of event proposals, summaries, and surveys.
  • Maintains detailed records for each event including attendance, expense and budget information.
  • Work with vendors to design and order marketing imprinted items.
  • Assist with electronic delivery of event invitations and email alerts
  • Liaise with Director of Marketing, Marketing Technology and Business Development Manager and other team members on internal and external marketing projects as needed.

Required Skills and Abilities

  • Strong organization and communication skills with the ability to interact professionally with high-level attorneys, staff, and guests of the firm.
  • Ability to work independently while making intelligent, informed decisions. Quality work (often in high-pressure and deadline-driven scenarios) is expected, and the Event Coordinator will need to be able to multi-task and prioritize effectively.
  • Strong project management skills.
  • Ability to handle ambiguity, influence others, and find ways to move initiatives forward to meet critical deadlines and produce results.
  • Meticulous writing and proofing skills.
  • Exceptional PowerPoint skills; experience with Smartsheet and InterAction a plus.

Qualifications

  • Bachelor’s degree required.
  • Two to three years of experience in a professional services environment.
  • Ability to multitask in a fast-paced, deadline-driven environment utilizing a hands-on and proactive approach.

Salary: Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience.

Non-Discrimination Policy. Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.

To apply, please send a cover letter and resume to recruiting@hansonbridgett.com

 


Controller - San Francisco

Hanson Bridgett is looking for an experienced Controller to work in our San Francisco office. The ideal candidate will have at least 7+ years of experience managing a mid- to large-sized law firm finance department. This individual will report to the Chief Financial Officer, managing 17 finance team members and overseeing the overall operations of the finance department – including the design of an organizational structure adequate for achieving the department's goals and objectives. The ideal candidate will possess knowledge and experience in all roles within the department. They will also have strong interpersonal skills and will be ready and willing to jump in to assist other team members, the CFO, attorneys, and staff, if needed. This person will be responsible for the accounting operations of the company, and at the direction of the CFO, will produce requested financial reports, maintain an adequate system of accounting records and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles and the firm's financial reporting standards.

Primary Responsibilities

  • Prepare monthly partner reporting packages and monthly partner distribution analyses for CFO review.
  • Ensure that accounts payable are paid in an accurate and timely manner.
  • Ensure that accounts receivable are collected promptly.
  • Ensure that cash receipts are processed in an accurate and timely manner.
  • Ensure that payroll is completed in an accurate and timely manner.
  • Ensure that monthly bank reconciliations are completed in an accurate and timely manner.
  • Ensure that required debt payments and depreciation entries are made on a timely basis.
  • Maintain the chart of accounts.
  • Maintain an orderly accounting filing system.
  • Maintain a system of controls over accounting transactions.
  • Manage and implement new finance-related software tools as directed by the CFO.
  • Review month-end and year-end journal entries.
  • Complete month-end close and balancing.
  • Annually prepare K-1 information worksheet for outside tax counsel’s use in preparation of the annual form 1065 and partner K-1s.
  • Main point of contact with outside tax counsel and responsibility for annual financial review, tax returns, and profit sharing reviews.
  • Review annual San Francisco business tax and property tax returns and ensure proper preparation and distribution of annual 1099s.
  • Experience in partnership foreign tax filings and muti-state revenue nexus related tax compliance is a plus.

Reporting

  • Review and/or prepare profitability analysis for attorneys or CFO, as requested.
  • Issue timely and complete financial statements.
  • Recommend benchmarks against which to measure the performance of company operations.
  • Calculate and issue financial and operating metrics, as requested.
  • Assist the CFO and FP&A team with the annual budget and forecasts, as requested.
  • Calculate variances from the budget and report significant issues to CFO, as requested.
  • Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations to the CFO.
  • Ad hoc analysis for operating decision making.
  • Work with CFO and FP&A team during the annual budgetary process, as requested.

Compliance

  • Periodically review internal accounting processes and make improvements as necessary.
  • Be able to review and recommend tools to make the finance department more efficient.
  • Coordinate the provision of information to external auditors for the annual audit.
  • Monitor debt levels and compliance with debt covenants.
  • Comply with local, state, and federal government reporting requirements and tax filings.

Other

  • Assist CFO in finance-related projects and assist in day-to-day execution of strategies.
  • Liaison between CFO and outside accounting firms, banks, and other finance-related vendors, as requested.
  • Provide back-up support to the CFO, as required.

Salary: Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience.

Non-Discrimination Policy. Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.

To apply, please send a cover letter and resume to recruiting@hansonbridgett.com

 


Office Services Assistant - San Francisco

Under general supervision, provides Office Services functions such as shipping and receiving, hospitality, cleaning and arranging conference rooms and individual work spaces, copying and scanning of documents, as well as ordering and restocking office supplies. This is a full time/non-exempt position based in San Francisco which requires overtime to accommodate evening events. The position will report to the Director of Office Operations.

Essential Job Functions

Essential functions include reliable attendance; a professional appearance, occasional schedule adjustments in order to accommodate events including overtime.

Primary Responsibilities:
  • Stock copy center supplies, mailroom supplies, office supplies, and satellite print rooms and notify supervisor when inventory levels need replenishment
  • Accurate collection, sorting and distribution of incoming U.S. mail, inter-office and intra-office mail, electronic faxes and overnight couriered packages daily (FEDEX, UPS, GSO etc.)
  • Greet customers, answer telephones and provide information relative to department procedures and services
  • Assist with conference room set-up and clean-up for internal events
  • Work cooperatively with other Office Services Department staff and provide back-up assistance to others as needed
  • Assist other departments with special projects, such as large mailings and document preparation
  • Other duties as assigned
Qualifications
  • A high school diploma and one year of office work experience (preferably in a law firm setting) is required
  • Strong customer service and effective communication skills, initiative and attention to accuracy
  • Computer proficiency for data entry, Microsoft Outlook, Word, Excel, and Adobe Acrobat
  • Ability to work both independently and collaboratively as part of a team
  • Ability to work under pressure in a fast-paced environment and to act quickly while remaining calm and polite
Physical Demands

While performing the duties of this job, the employee is regularly required to use a telephone, computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to sit and walk, as well as to lift and move objects such as packages, boxes and furniture weighing up to 50 pounds. The employee is occasionally required to stand, stoop or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary: DOE. Hanson Bridgett offers excellent and competitive benefits and is an equal opportunity employer.

To apply, please contact:

Rachel A. Patterson
Director of Office Operations
425 Market Street, 26th Floor
San Francisco, CA 94105
recruiting@hansonbridgett.com (Please reference job code OSC1)

 

2016 Best Places to Work Award 

Non-Discrimination Policy

Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.

For More Information

Mary C. Sherman
Human Resources Director
Hanson Bridgett LLP
425 Market Street, 26th Floor
San Francisco, CA 94105
Email