Conference Center Coordinator
San Francisco
Under general supervision, coordinate with Office Services and IT regarding conference room meetings and events which require food orders and/or audio-visual assistance. Work closely with coffee attendants to insure timely cleanup. Also provide assistance and back-up to the Receptionist and Concierge.
Essential Job Functions
Essential functions include reliable attendance; a professional appearance, occasional schedule adjustments to accommodate events including frequent overtime.
Primary Responsibilities
- Coordinates all meeting and event set-ups; requiring beverage, food, and audio-visual equipment. Verifies that all requests are confirmed prior to start of meeting or event.
- Places catering orders in accordance with the firm’s guidelines. Deal effectively with all outside vendors.
- Prepares conference rooms for visual presentations, teleconferencing, laptop, wireless access, video conferencing, easels, flip charts, etc. Problem solves as needed.
- Coordinate timely conference room clean-up with coffee attendants.
- Assists and backs-up the Receptionists. Serves as the “voice of the firm” by answering and routing telephone calls in a professional, cheerful, courteous and helpful manner.
- Assists and backs-up the Concierge. Serves as the “face of the firm” by greeting clients, job applicants, and other visitors to the firm in a courteous and professional manner, determines their needs, and directs them to the proper person.
- Works cooperatively with other Office Services staff, and provides back-up assistance to others as needed.
- Performs other related duties as assigned.
Qualifications
- A high school diploma and one year of office work experience (preferably in a law firm setting) is required.
- Strong customer service and effective communication skills, initiative and attention to accuracy.
- Computer proficiency for data entry, Microsoft Outlook, Word, Excel, and Adobe Acrobat.
- Ability to work both independently and collaboratively as part of a team.
- Ability to work under pressure in a fast-paced environment and to act quickly while remaining calm and polite.
Physical Demands
While performing the duties of this job, the employee is regularly required to use a telephone, computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to sit and walk, as well as to lift and move objects such as packages, boxes and furniture weighing up to 50 pounds. The employee is occasionally required to stand, stoop or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary: DOE Hanson Bridgett offers excellent and competitive benefits and is an equal opportunity employer.
Non-Discrimination Policy: Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.
To Apply:
Contact:
Rachel A. Patterson
Director of Office Environment and Sustainability.
425 Market Street, 26th Floor
San Francisco, CA 94105
recruiting@hansonbridgett.com please reference job code CCC1
About Hanson Bridgett: Hanson Bridgett is a 162-attorney firm with offices in San Francisco, the North Bay, Sacramento and Walnut Creek. Its practice encompasses traditional areas of law such as general business and corporate law, litigation, estate planning and administration, as well as major practice groups that focus on sustainability, health care, senior housing and care, construction, intellectual property, labor and employment and public sector law. These areas are supplemented by refined expertise in such specialized and diverse fields as product liability, transportation, agriculture, real estate, environmental law, insurance coverage and public finance. www.hansonbridgett.com
Corporate/Transactional Paralegal
San Francisco
The San Francisco office of Hanson Bridgett LLP is seeking a Corporate/Transactional Paralegal who will support multiple transactional attorneys. The ideal candidate will have a paralegal certificate and 2-5 years of paralegal experience assisting with all corporate governance matters for private companies, as well as experience in the areas of venture capital finance, emerging growth companies, private equity, mergers and acquisitions, public company securities and tax.
This individual will report to the Director of Professional Development and will work closely with partners, associates and other paralegals in the Business Section.
Primary Responsibilities:
- Handle formation of new entities, including corporations, limited liability companies, partnerships, for profit benefit corporations and non-profits in Delaware and California
- Create basic organization documents, including articles or certificates of incorporation, amendment and dissolution, initial stock purchase agreements, stock certificates and stock ledgers, operating agreements, and written consents
- Prepare and file statutory filings with Secretaries of State, including annual statements of information, amendments, conversions, mergers, and dissolutions
- Complete and file Forms SS-4 to obtain EINs, as well as complete and file Fictitious Business Name Statements with the appropriate County Clerk's Office
- Draft minutes, resolutions, and consents
- Compile and maintain minute books and stock ledgers
- Order lien searches and summarize lien search results
- Prepare and file grant deeds, quitclaim deeds and PCORs
- Calculate Delaware franchise tax (both methods); also calculate franchise tax for other jurisdictions
- Assist with filings needed by the SEC, IRS, State agencies and other regulatory bodies, including Form D, California 25102(f) and 25102(o) notices, financing statements and subsequent amendments, assignments, or terminations
- Assist with securities filings, including Forms 3 and 4
- Administer tracking system for periodic filings and other ongoing obligations
- Participate in closings and post-closing activities, including: prepare initial draft of closing checklist, organize and maintain closing files, closing book index, written consents, approvals of transaction agreements, certificates and disclosure schedules; order certified copies and good standing certificates; handle distribution and collection of signature pages, agreements and original certificates (e.g. stock certificates, unit certificates and notes); and provide other general support
- Respond to requests for information
- Perform legal research to assist attorneys
- Interface with corporate service providers, including statutory registered agent services and notaries
- Provide direct support and service to clients, using discretion to decide when to handle matters independently and when to involve an attorney
- Provide general paralegal support to partners and associates
- Work with attorneys, paralegals and staff on special projects and initiatives
- Bill 1500 hours per year, and may be expected to work some overtime
Knowledge, Skills and Attributes:
- Bachelor's Degree
- Paralegal Certificate from ABA-approved paralegal program
- Minimum of 2-5 years of relevant experience as a corporate paralegal, in the areas of corporate governance, venture capital finance, emerging growth companies and private company mergers and acquisitions.Understanding of various states' incorporation rules, corporate filing guidelines and required documentation for corporate matters, including business formation, dissolution, and mergers and acquisitions
- Experience in the areas of real estate acquisition, leasing, management and dispositionpreferred
- Excellent planning and organization skills, including the ability to manage a number of projects concurrently and strong attention to detail
- Excellent communication and interpersonal skills; positive and driven attitude
- Able to work well under pressure and maintain all deadlines, and be able to adapt to multiple, conflicting and/or shifting deadlines
- A proactive approach and the ability to work "hands-on," as required
- Able to work both independently and collaboratively
- Comfortable interacting with attorneys, staff, clients and outside vendors
- Solid technology skills and knowledge of key software systems, particularly MS Office Suite (Microsoft Excel and Adobe Acrobat Pro DC) and InTapp Time
- Experience and interested in using technology tools to assist clients (for example, Carta, Kira Systems and Contract Express)
Salary: Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience.
Non-Discrimination Policy: Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.
Why Hanson Bridgett? Because we are different. We are committed to working hard and having fun. We have an onsite gym, back up childcare, monthly cake day and other firm networking parties.
To Apply: Please submit a cover letter and resume to recruiting@hansonbridgett.com.
Accounting Coordinator
San Francisco
The position requires an individual who can support constant change, is flexible and adapts to an evolving work environment. This is a hands-on position that involves working within a team-oriented environment that encompasses all aspects of the day-to-day accounting operations, which are performed in accordance with firm standards.
- Billing: They will have overall responsibility for coordinating the billing and electronic billing activities of our client accounts and will work collaboratively with the partners to process edits. Accurately and generate bills timely, administer special billing arrangements, monitor accounts receivables for electronic billing clients, provide management with status reports and assist clients in resolving queries regarding their invoices and accounts.
- Accounts Receivable: They will also be responsible for helping with accounts receivable duties.
- Accounts Payable: They will also be responsible for helping with accounts payable duties.
- Accounting Database Maintenance: They will also be assisting with maintenance of the accounting database, as well as other administrative duties.
Primary Responsibilities
Billing
- Assist with prebill printing & distribution monthly.
- Process billings for attorneys in multiple practice groups. Coordinate and process approved
write-downs/write-off's.
- Monitor and respond to billing department emails to provide assistance to attorneys and
secretaries.
- Respond to client’s billing inquiries and maintain client relationships.
- Submit electronic bills using various e-billing systems (including processing appeals and e
message handling).
- Monitor electronic billings A/R and request write-off's if necessary.
- Provide Rate information and billing assistance to attorneys and secretaries.
- Maintain desktop procedures to ensure all monthly procedural steps are documented.
- Complete special projects and analysis as directed.
Accounts Receivable
- Open daily incoming mail.
- Research payments with no reference.
- Process check, wire, cash and credit card payments.
- Follow-up with collectors & attorney on cash application when payments don’t match invoices.
- Monitor and respond to accounting department emails to provide assistance to attorneys and secretaries.
- Issue Refunds/Settlement checks as requested.
- Prepare Daily Cash Receipts and Trust Receipts Report for Partners.
- Submit Daily Bank Deposits.
- Complete special projects and analysis as directed.
Accounts Payable
- Open daily incoming mail.
- Date stamp all invoices and expense reimbursements.
- Monitor and process all urgent check requests.
- Respond to email inquiries/research.
- Call vendors to resolve invoice discrepancies.
- Send all e-invoices to appropriate attorneys/legal secretaries for approval.
- Check all monthly statements.
- Enter Manual Checks before month end.
- ACH/Wire Transfer: Rent, Contract attorneys, International Vendors, etc.
- Process weekly check run.
- Firm credit card reconciliation.
- Replenish Petty Cash.
- Reconcile UPS, FedEx, Concur and Global Exchange upload.
Accounting Database Maintenance:
- Task & Activity Code set-up's
- Timekeeper & Rate set-up's
- Elite User Access set-up's
- Personnel matter set-up's
- Employee billings
Required Skills:
- Understanding of general accounting principles and practices.
- Attention to detail, accuracy and thoroughness is a MUST.
- Possess exceptional organizational skills and be able to effectively prioritize tasks with the conflicting needs of multiple departments.
- Excellent communication skills, written and verbal, with the ability to clearly communicate issues.
- Advanced knowledge of Elite is required.
- Electronic billing experience as well as familiarity with multiple e-billing vendor systems is desired.
- Excel/Word
- Database maintenance experience
- Strong sense of accountability and pride in one's work product.
- Desire to learn new skills and responsibilities, and willingness to help within the firm as needed.
Salary: Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience.
Non-Discrimination Policy: Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.
Why Hanson Bridgett? Because we are different. We are committed to working hard and having fun. We have an onsite gym, back up childcare, monthly cake day and other firm networking parties.
To Apply: Please submit a cover letter and resume to recruiting@hansonbridgett.com.
Controller
San Francisco
Hanson & Bridgett LLP is looking for an experienced Controller for the San Francisco office. The ideal candidate will be a CPA and have 5 to 7+ years of experience with a mid to large size law firm.
This individual will report to the Chief Financial Officer and will manage 10 accounting team members. They will have overall responsibility for preparing annual and monthly financial statements and partner distribution analysis. In addition you will oversee the Billing/AR, AP, CR, General Ledger and FP&A teams, and ensure duties are which are performed in accordance with firm standards.
Primary Responsibilities
Accounting
- Prepare Monthly Partner Reporting Packages for CFO Review
- Prepare Monthly Partner Distribution Analysis for CFO Review
- Oversee Billing and AR, to ensure billings and collections are within firm expectations
- Oversee AP team and work on process improvement
- Review month-end and year-end journal entries
- Annually prepare K-1 information worksheet for outside tax counsel’s use in preparation of the annual form 1065 and partner K-1s.
- Review annual SF business tax and property tax returns and ensure proper preparation of annual 1099s.
- Other responsibilities as given by the CFO
FP&A
- As needed review and/or prepare profitability analysis for Attorneys or CFO
- Ad hoc analysis for operating decision making
- Work with CFO during the annual budgetary process in collecting and summarizing data from section leads.
Other
- Periodically review internal accounting processes and make improvements as necessary.
- Be able to review and recommend when necessary tools to make the finance department more efficient.
Required Skills
- CPA License
- Understanding of US general accepted accounting principles and practices.
- Understanding of cash basis accounting and reporting
- Team player
- Attention to detail, accuracy and thoroughness is a MUST.
- Strong organizational skills and ability to prioritize workload in order to meet tight deadlines.
- Excellent communication skills, written and verbal, with the ability to clearly communicate issues.
- Knowledge of Elite is beneficial.
- Advanced Excel skills desired/Word
- Strong sense of accountability and pride in one's work product.
- Desire to learn new skills and responsibilities, and willingness to help within the firm as needed.
Salary: Hanson Bridgett LLP offers a competitive salary and benefits and is an equal opportunity employer.
Non-Discrimination Policy: Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.
Why Hanson Bridgett? Because we are different. We are committed to working hard and having fun. We have an onsite gym, back up childcare, monthly cake day and other firm networking parties.
To Apply:
Please submit a cover letter and resume to recruiting@hansonbridgett.com.
Pricing Manager
San Francisco
Hanson Bridgett LLP is a 160 attorney multi-specialty law firm with offices in San Francisco, Sacramento, Los Angeles, Walnut Creek and the North Bay is seeking a Pricing Manager to join the leadership team. This position reports to the CFO in the San Francisco office, working closely with the firm’s Managing Partner, COO, CSO, Finance Partner, and Practice Group Leadership.
The Pricing Manager provides financial consulting to partners and firm management, including formulating pricing strategies and managing legal spend against client expectations in partnership with attorneys. The Pricing Manager is responsible for the pricing function within Hanson Bridgett, working in collaboration with the Proposal Manager and the Marketing Team to respond to competitive requests for proposals as well as deliver pricing strategy and guidance on a firm-wide basis.
Working with the Director of Legal Project Management, the Pricing Manager develops pricing tools and templates, utilizing technology and an intimate understanding of financial databases essential to create a greater awareness of the effect of pricing and matter budgeting, ultimately contributing to the growth of business-focused mindset in the firm.
Primary Responsibilities
- Lead the Firm’s value pricing strategy and provide targeted pricing support to Partners and firm management to enhance revenue.
- Consult with attorneys to respond to complex budget and pricing requests.
- Define scope and develop task based budgets and forecasts.
- Structure and evaluate alternative pricing proposals, prepare risk and reward analyses, and improve the Firm’s pricing analytics capabilities and to better understand and predict costs of delivering legal work to clients.
- Manage matter budgets and case updates for large clients and interact directly with clients and vendors.
- Provide attorneys, Practice Leaders and firm management with relevant data to help them manage client expectations on legal spend and support business development efforts.
- Develop and create custom reports. Create, optimize, and publish budget-to-actual reports and dashboards.
- Provide customized financial modeling, performance and bench marking analyses, and ad-hoc reports to support pricing decisions.
- Define a pricing framework for multiple litigation tasks or phases (analytics)
- Define approach, analyze and interpret comparable matter data, and correct for anomalies.
- Develop metrics and reporting tools to clearly illustrate trends and analysis of pricing performance.
- Lead technology initiatives to automate our budgeting and analytics processes and expand our competitive intelligence capabilities.
- Implement software solutions and liaise with IT Programmers and vendors.
- Review performance of existing pricing agreements to identify opportunities for enhancing current and future performance.
- Maintain pricing knowledge and regularly monitor industry pricing practices, particularly for major competitors to identify profitable new work opportunities.
- Provide content for training materials to allow attorneys to become more skilled at estimating the scope of an assignment, the resources required, and available capacity to enhance profitability and deepen client relationships.
Knowledge, Skills, and Attributes
- Bachelor’s degree in Finance, Marketing, or business-related field; advanced degree or J.D. preferred.
- 5+ years of financial planning and analysis experience or related experience involving data analysis and substantial quantitative modeling and forecasting.
- Demonstrable experience in a similar role at either a professional services company or in a legal environment.
- Significant experience in a pricing / negotiation / procurement environment.
- Client relationship management experience and a full understanding of client development drivers, for example cost versus risk versus value.
- Understanding of project estimation and management approaches, tools and phases of the project life cycle.
- Proven analytic and decision-making abilities.
- Excellent ability to communicate and present key pricing strategies and concepts to stakeholders.
- Experience and knowledge in sourcing and negotiation topics, business process outsourcing and supplier relationship management.
- Substantial experience in pricing strategy, structures and analytics, including development of Excel based pricing models.
- Ability to communicate effectively with internal and external clients including attorneys, management, firm clients, and vendors.
- Ability to prioritize assignments while meeting time-sensitive deadlines.
- Excellent client service skills to effectively manage expectations and build relationships.
- Thoughtful and innovative with an ability to influence senior management and achieve wide scale engagement in new pricing initiatives.
- Expert Technology skills and knowledge of key software systems, particularly: MS Office Suite(Word,Excel,PowerPoint, Outlook, Access)SQL, SSRS.
- Experience working with and a thorough understanding of billing/accounting system software such as Elite Enterprise, SAP or Aderant.
Salary: Hanson Bridgett LLP offers a competitive salary and benefits and is an equal opportunity employer.
Non-Discrimination Policy: Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.
Why Hanson Bridgett? Because we are different. We are committed to working hard and having fun. We have an onsite gym, back up childcare, monthly cake day and other firm networking parties.
To Apply:
Please submit a cover letter and resume to recruiting@hansonbridgett.com.
Practice Support Analyst
San Francisco
Hanson Bridgett LLP, a major Bay Area law firm, seeks a Practice Support Analyst who will assist case teams in using advanced litigation support technology to efficiently manage electronic data according to established best practices. The ideal candidate should have experience working as an analyst or technician in a practice support or litigation support department at a law firm, corporate legal department, or at a vendor in this service area. Emphasis is placed on strong technical and conceptual skills relating to document intensive discovery, such as document management, case organization, and coordinating projects with internal case teams, and on strong communication skills at all levels in the firm, such as being able to explain a complex technical process with specificity to attorney requests in discovery and post-discovery settings. Effectively utilizing project management tools and techniques in the daily execution of job duties is highly desirable.
The friendly atmosphere and mutual respect that our attorneys enjoy is just as evident among the firm's support staff. This congenial and mutually supportive environment allows all firm employees to serve to the highest standards in the practice of law. Candidates for this position should be proven case managers, excellent communicators, and dedicated to client service. This position is part of the Practice Support Department and will work closely with the firm’s attorneys, paralegals, and other administrative departments.
The Practice Support Analyst reports to the Practice Support Manager.
Primary Responsibilities
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Support technical services initiatives in Practice Support and to support firm litigators
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Administer, maintain, and oversee complex eDiscovery databases, including running productions, import/export of load files, images, and native files
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Convert, process, quality check, and maintain integrity of electronic data in connection with eDiscovery and litigation support objectives
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Effectively communicate project progress, including deadlines, changes, and contingencies, to case teams according to project schedules
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Utilizing work order, defensibility logging, and other tools/techniques to track deliverables
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Train attorneys and paralegals on use of eDiscovery systems
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Contribute to process and workflow improvements
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Willing and able to provide after-hours support as needed
Qualifications
College degree
3-5 years of practice/litigation support experience at law firm, legal department, or vendor
Strong proficiency in industry standard eDiscovery and litigation support systems, particularly Everlaw, LAW Pre-Discovery, Concordance, CaseMap, IPRO, LiveNote, and Trial Director
Knowledge of the litigation process from initial filing through trial
Able to import, export, and manipulate data in spreadsheet and text editor applications
Team player willing to assist with large and small projects
Excellent judgment and communication skills
Able to juggle multiple projects in a fast-paced environment
Salary: Hanson Bridgett LLP offers a competitive salary and benefits and is an equal opportunity employer.
Non-Discrimination Policy: Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.
To Apply:
Please email resume with cover letter and salary requirements to Practice Support Manager at recruiting@hansonbridgett.com and reference job code IT07 in the subject line. Visit our website at www.hansonbridgett.com
Please submit a cover letter and resume to recruiting@hansonbridgett.com.