Conference Center Coordinator
San Francisco
Summary of Responsibilities
Under general supervision, coordinate with Office Services and IT regarding conference room meetings and events which require food orders and/or audio-visual assistance. Work closely with coffee attendants to insure timely cleanup. Also provide assistance and back-up to the Receptionist and Concierge
Essential Job Functions
Essential functions include reliable attendance; a professional appearance, occasional schedule adjustments to accommodate events including frequent overtime
Responsibilities
- Coordinates all meeting and event set-ups; requiring beverage, food, and audio-visual equipment. Verifies that all requests are confirmed prior to start of meeting or event.
- Places catering orders in accordance with the firm’s guidelines. Deal effectively with all outside vendors.
- Prepares conference rooms for visual presentations, teleconferencing, laptop, wireless access, video conferencing, easels, flip charts, etc. Problem solves as needed.
- Coordinate timely conference room clean-up with coffee attendants.
- Assists and backs-up the Receptionists. Serves as the “voice of the firm” by answering and routing telephone calls in a professional, cheerful, courteous and helpful manner.
- Assists and backs-up the Concierge. Serves as the “face of the firm” by greeting clients, job applicants, and other visitors to the firm in a courteous and professional manner, determines their needs, and directs them to the proper person.
- Works cooperatively with other Office Services staff, and provides back-up assistance to others as needed.
- Performs other related duties as assigned.
Qualifications
- A high school diploma and one year of office work experience (preferably in a law firm setting) is required.
- Strong customer service and effective communication skills, initiative and attention to accuracy.
- Computer proficiency for data entry, Microsoft Outlook, Word, Excel, and Adobe Acrobat
- Ability to work both independently and collaboratively as part of a team.
- Ability to work under pressure in a fast-paced environment and to act quickly while remaining calm and polite.
Physical Demands
While performing the duties of this job, the employee is regularly required to use a telephone, computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to sit and walk, as well as to lift and move objects such as packages, boxes and furniture weighing up to 50 pounds. The employee is occasionally required to stand, stoop or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary
DOE Hanson Bridgett offers excellent and competitive benefits and is an equal opportunity employer.
Contact:
Rachel A. Patterson
Director of Office Environment and Sustainability.
425 Market Street, 26th Floor
San Francisco, CA 94105
recruiting@hansonbridgett.com please reference job code CCC1
Litigation Secretary
San Francisco
Responsibilities
Well respected San Francisco-based law firm is seeking a seasoned litigation secretary for our San Francisco office. Candidates must have knowledge of complex litigation matters with expertise completing court filings in California State Courts and Federal Court.
Essential Functions
- Provides secretarial and administration support for up to four attorneys in our San Francisco office.
- Responsible for document preparation of a variety of correspondence, reports, memoranda and legal documents required by the attorneys.
- Filing documents with the courts and serving notice on parties requiring familiarity with the rules of the court in various counties, filing timelines, notice issues and chronology of pleadings.
- Preparing documents for copying, E-filing and mailing.
- Prepares and enters timesheets.
- Scheduling and maintaining attorney calendars
- Other duties as assigned.
Qualifications
- Reliable, flexible and able to work with attorneys who have a variety of different working styles.
- Must be prompt, courteous and exhibit a professional manner.
- Knowledge of Federal and California court filing requirements, including e-filing.
- Proficient in MS Word, including TOC and TOA, Outlook, redlining, advanced word processing skills for large document production, and other commonly used legal applications.
- Ability to work under pressure and maintain flexibility regarding work assignments.
- Ability to work well with others, is collaborative, enjoys variety, and must thrive on the challenge of helping others to complete projects as a team.
- Fantastic written and verbal communication with an attention to detail.
- Superb interpersonal skills for dealing with clients, lawyers (in-house and outside counsel) and other staff, with a commitment to superior client/attorney service.
- Flexible to work overtime.
- Minimum of Five years of experience working in a law firm.
To Apply: Please submit a cover letter and resume to recruiting@hansonbridgett.com.
Billing/Receivables Coordinator
San Francisco
Job Description: Hanson Bridgett LLP is looking for an experienced Billing & Receivables Coordinator for the San Francisco office. The ideal candidate will have 5+ years of legal billing and receivables experience with a mid to large size law firm.
- Billing: This individual will report to the Billing Manager and will work closely with several team members. They will have overall responsibility for coordinating the billing and electronic billing activities of our client accounts and will work collaboratively with the partners to process edits accurately and generate bills timely, administer special billing arrangements, monitor accounts receivables for electronic billing clients, provide management with status reports and assist clients in resolving queries regarding their invoices and accounts. This is a hands-on position that involves working within a team-oriented environment that encompasses all aspects of the day-to-day billing operations, which are performed in accordance with firm standards.
- Accounts Receivable: They will also be responsible for handling accounts receivable duties during PTO/vacation coverage (approx. one day per month plus vacation).
Responsibilities:
Billing
- Assist with prebill printing & distribution monthly
- Process billings for attorneys in multiple practice groups
- Coordinate and process approved write-downs/write-off's
- Monitor and respond to billing department emails to provide assistance to attorneys and secretaries
- Respond to client’s billing inquiries and maintain client relationships
- Provide Rate information and billing assistance to attorneys and secretaries
- Submit electronic bills using various e-billing systems (including processing appeals and error message handling)
- Monitor electronic billings A/R and request write-off's if necessary
- Maintain desktop procedures to ensure all monthly procedural steps are documented
- Complete special projects and analysis as directed
Accounts Receivable
- Open daily incoming mail
- Research payments with no reference
- Process check, wire, cash and credit card payments
- Follow-up with collectors & attorney on cash application when payments don’t match invoices
- Monitor and respond to accounting department emails to provide assistance to attorneys and secretaries
- Issue Refunds/Settlement checks as requested
- Prepare Daily Cash Receipts and Trust Receipts Report for Partners
- Submit Daily Bank Deposits
- Maintain desktop procedures to ensure all monthly procedural steps are documented
Required Skills:
- Understanding of general accounting principles and practices
- Attention to detail, accuracy and thoroughness is a MUST
- Strong organizational skills and ability to prioritize workload in order to meet tight deadlines
- Excellent communication skills, written and verbal, with the ability to clearly communicate issues
- Knowledge of Elite is required
- Electronic billing experience as well as familiarity with multiple e-billing vendor systems is desired
- Excel/Word
- Strong sense of accountability and pride in one's work product
- Desire to learn new skills and responsibilities, and willingness to help within the firm as needed
Salary: Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience.
Non-Discrimination Policy: Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.
Why Hanson Bridgett? Because we are different. We are committed to working hard and having fun. We have an onsite gym, back up childcare, monthly cake day and other firm networking parties.
To Apply: Please submit a cover letter and resume to recruiting@hansonbridgett.com.
Pricing Manager
San Francisco
Hanson Bridgett LLP is a 160-attorney multi-specialty law firm with offices in San Francisco, Sacramento, Los Angeles, Walnut Creek and the North Bay is seeking a Pricing Manager to join the leadership team. This position reports to the COO in the San Francisco office, working closely with the firm’s Managing Partner, CFO, CSO, Finance Partner, and Practice Group Leadership.
The Pricing Manager provides financial consulting to partners and firm management, including formulating pricing strategies and managing legal spend against client expectations in partnership with attorneys. The Pricing Manager is responsible for the pricing function within Hanson Bridgett, working in collaboration with the Proposal Manager and the Marketing Team to respond to competitive requests for proposals as well as deliver pricing strategy and guidance on a firm-wide basis.
Working with the Director of Legal Project Management, the Pricing Manager develops pricing tools and templates, utilizing technology and an intimate understanding of financial databases essential to create a greater awareness of the effect of pricing and matter budgeting, ultimately contributing to the growth of business-focused mindset in the firm.
Primary Responsibilities
- Lead the Firm’s value pricing strategy and provide targeted pricing support to Partners and firm management to enhance revenue.
- Consult with attorneys to respond to complex budget and pricing requests.
- Define scope and develop task based budgets and forecasts.
- Structure and evaluate alternative pricing proposals, prepare risk and reward analyses, and improve the Firm’s pricing analytics capabilities and to better understand and predict costs of delivering legal work to clients.
- Manage matter budgets and case updates for large clients and interact directly with clients and vendors.
- Provide attorneys, Practice Leaders and firm management with relevant data to help them manage client expectations on legal spend and support business development efforts.
- Develop and create custom reports. Create, optimize, and publish budget-to-actual reports and dashboards.
- Provide customized financial modeling, performance and benchmarking analyses, and ad-hoc reports to support pricing decisions.
- Define a pricing framework for multiple litigation tasks or phases (analytics)
- Define approach, analyze and interpret comparable matter data, and correct for anomalies.
- Develop metrics and reporting tools to clearly illustrate trends and analysis of pricing performance.
- Lead technology initiatives to automate our budgeting and analytics processes and expand our competitive intelligence capabilities.
- Implement software solutions and liaise with IT Programmers and vendors.
- Review performance of existing pricing agreements to identify opportunities for enhancing current and future performance.
- Maintain pricing knowledge and regularly monitor industry pricing practices, particularly for major competitors to identify profitable new work opportunities.
- Provide content for training materials to allow attorneys to become more skilled at estimating the scope of an assignment, the resources required, and available capacity to enhance profitability and deepen client relationships.
Knowledge, Skills, and Attributes
- Demonstrable experience in a similar role at either a professional services company or in a legal environment.
- Significant experience in a pricing / negotiation / procurement environment.
- Client relationship management experience and a full understanding of client development drivers, for example cost versus risk versus value.
- Understanding of project estimation and management approaches, tools and phases of the project lifecycle.
- Proven analytic and decision-making abilities.
- Excellent ability to communicate and present key pricing strategies and concepts to stakeholders.
- Experience and knowledge in sourcing and negotiation topics, business process outsourcing and supplier relationship management.
- Substantial experience in pricing strategy, structures and analytics, including development of Excel based pricing models.
- Ability to communicate effectively with internal and external clients including attorneys, management, firm clients, and vendors.
- Ability to prioritize assignments while meeting time-sensitive deadlines.
- Excellent client service skills to effectively manage expectations and build relationships.
- Thoughtful and innovative with an ability to influence senior management and achieve wide scale engagement in new pricing initiatives.
- Expert Technology skills and knowledge of key software systems, particularly: MS Office Suite (Word, Excel, PowerPoint, Outlook, Access) SQL, SSRS.
- Experience working with and a thorough understanding of billing/accounting system software such as Elite Enterprise, SAP or Aderant.
- Bachelor’s degree in Finance, Marketing, or business-related field; advanced degree or
- J.D. preferred.
- 5+ years of financial planning and analysis experience or related experience involving data analysis and substantial quantitative modeling and forecasting.
Salary: Hanson Bridgett LLP offers a competitive salary and benefits and is an equal opportunity employer.
Non-Discrimination Policy: Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of his or her ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.
Why Hanson Bridgett? Because we are different. We are committed to working hard and having fun. We have an onsite gym, back up childcare, monthly cake day and other firm networking parties.
To Apply:
Please submit a cover letter and resume to recruiting@hansonbridgett.com.