Current Openings:
Events Coordinator
Summary:
Our team structure fosters collaboration and mutual support between team members with a keen focus on productivity, accountability, creativity, and high-performance. We provide seamless service to firm attorneys with a focus on quality, innovation, and responsiveness. We are looking for a self-starter with good judgment and someone dedicated to a career in professional services. The Events Coordinator will report to the Director of Marketing and Business Development and will collaborate closely with other team members.
This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to one of Hanson Bridgett's five office locations. Travel is required.
Responsibilities and Duties:
- Coordination of internal and external marketing and business development events including educational client seminars, conferences, trade shows, firm sponsorships, and social events.
- Develops project task lists and timelines for events and the associated planning process.
- Budget tracking, management and expense reconciliation.
- Coordinates pre-event activities including designing invitations, electronic delivery of invitations, testing online platforms and coordinating run-throughs for virtual events and presentations.
- Venue management and logistics, including venue sourcing, contract negotiation, menu planning, audio-visual equipment, décor, set-up, etc.
- Maintains detailed records for each event including attendance, expense and budget information for detailed ROI tracking reports.
- Assists in development of event proposals, summaries, sponsorships and surveys.
- Maintains events calendars.
- Works with vendors to design and order marketing imprinted items.
- Other duties as assigned.
Required Skills, Abilities and Qualifications:
- Strong organization and communication skills with the ability to interact professionally with high-level attorneys, staff, and guests of the firm.
- Ability to work independently while making intelligent, informed decisions; quality work (often in high-pressure and deadline-driven scenarios) is expected; and the Event Coordinator will need to be able to prioritize effectively.
- Strong project management skills.
- Ability to handle ambiguity, influence others, and find ways to move initiatives forward to meet critical deadlines and produce results.
- Meticulous writing and proofing skills.
- Exceptional PowerPoint skills; experience with Smartsheet and InterAction a plus.
- Bachelor’s degree required.
- 2-3 years of experience in a professional services environment.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.
Secretarial Services Manager
Summary:
The Secretarial Services Manager is responsible for the day to day management of the firm's legal secretaries and legal administrative assistants in our San Francisco, Walnut Creek, San Rafael and Los Angeles offices. The individual in this position is responsible to ensure the team delivers timely, high quality work and to optimize resource utilization through implementation of firm wide operational procedures that increase efficiency. The Secretarial Services Manager reports to the Director of Legal Support Services.
This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to one of the firm's Northern California offices. Occasional travel to firm offices is required.
Responsibilities and Duties:
- Supervise legal secretaries and legal administrative assistants.
- Coordinate assignments to ensure balanced workload allocation; manage OT and facilitate support.
- Provide supervision, leadership, coaching and mentoring.
- Facilitate performance management process, including professional development, annual performance evaluations, compensation recommendations, policy administration, employee relations support.
- Work collaboratively with the Director of Legal Support Services and Human Resources in setting expectations and performance standards, monitor workloads, provide personal development opportunities, resolve personnel matters, and be an advocate for the assistants and attorneys to ensure a high level of client service.
- Facilitate training and development of the secretarial staff.
- Identify, document and implement best practices/procedures in order to streamline and promote efficiency.
- Travel, as needed, among offices to attend certain firm events and meetings and to foster relationships with attorneys and secretarial staff.
- Perform other duties as assigned.
Required Skills, Abilities and Qualifications:
- Minimum of 5-7 years’ managerial and supervisory experience preferably in a law firm or professional services environment.
- Bachelor's degree or equivalent experience required.
- Experience in personnel development, team building, planning and organizing.
- Strong interpersonal and communication skills.
- Proven strong management skills.
- Ability to gain the confidence and trust of attorneys and staff.
- Innovative, with strong organizational and time management skills.
- A high level of proficiency in MS Office, iManage, Smartsheet, Acrobat and other legal-specific software.
- Able to work in a teamwork/collaborative style and environment; actively provide team leadership.
- Effective problem solving and listening skills; ability to resolve issues among staff members.
- Ability to work effectively in a culturally, educationally diverse, multi-office environment.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.
Office Services Assistant (San Rafael)
Summary:
The Office Services Assistant provides office support functions such as reception, shipping and receiving, hospitality, cleaning and arranging conference rooms and individual work spaces, copying and scanning of documents, as well as ordering and restocking office supplies. This is a full time/non-exempt position based in our San Rafael office. This position will report to the Director of Office Operations and requires reliable attendance, a professional appearance, and the occasional schedule adjustments in order to accommodate events, including overtime. An essential function of this role is in-office attendance each day.
Responsibilities and Duties:
- Stock copy center supplies, mailroom supplies, office supplies, and satellite print rooms and notify supervisor when inventory levels need replenishment.
- Daily and accurate collection, sorting and distribution of incoming U.S. mail, inter-office and intra-office mail, electronic faxes and overnight couriered packages (FedEx, UPS, GSO, etc.)
- Greet visitors, answer telephones and provide information relative to department procedures and services.
- Assist with conference room set-up and clean-up for internal events.
- Work cooperatively with other Office Services Department staff and provide back-up assistance to others as needed.
- Assist other departments with special projects, such as large mailings and document preparation.
- Other duties as assigned.
Required Skills, Abilities and Qualifications:
- A high school diploma and one year experience working in an office environment (preferably in a law firm setting) is required.
- Strong customer service and effective communication skills, initiative and attention to accuracy and detail.
- Computer proficiency for data entry, Microsoft Outlook, Word, Excel, and Adobe Acrobat, and ability to efficiently answer and transfer incoming calls.
- Ability to work both independently and collaboratively, as part of a team.
- Ability to work under pressure in a fast-paced environment and respond quickly while remaining calm and polite.
- Ability to lift and move objects such as packages, boxes and furniture weighing up to 50 pounds.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.
Legal Secretary – Corporate
Summary:
We are seeking a self-motivated and dynamic legal secretary to support attorneys within our corporate practice group. This role offers the opportunity to work from a remote location on days when in-person attendance is not required. This position is based in our San Francisco office.
Responsibilities and Duties:
- Works closely and effectively with the attorneys to keep them well informed of upcoming commitments and responsibilities and follows up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping attorneys updated.
- Conserves attorney time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; and preparing expense reports.
- Demonstrates superior independent judgment, as well as problem-solving, analytic and communication skills when addressing issues and selecting methods and techniques for obtaining solutions.
- Maintains attorney calendars by planning and scheduling meetings, conferences, video conferences and travel; monitoring client deadlines; and is proactive at reminding attorneys of priorities and deliverables.
- Represents attorney by communicating and obtaining information; following-up on delegated assignments; and knowing when to act and when to refer matters to attorney.
- Enhances department and organization reputation by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments.
- Maintains client confidence by keeping client-attorney information confidential.
- Organizing and maintaining client-related records, both physically and electronically.
Required Skills, Abilities and Qualifications:
- Ability to work at a fast pace and maintain flexibility regarding work assignments.
- Ability to work well with others, is collaborative, enjoys variety, and must thrive on the challenge of helping others to complete projects as a team.
- Exceptional written and verbal communication with strong attention to detail.
- Proficient in MS Word, Adobe, iManage, redlining, and advanced word processing skills.
Salary:
Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to email your resume and cover letter to Recruiting.