Open Positions: Administrative Professionals

4-8 years of experience
San Francisco, Sacramento, San Rafael, Walnut Creek (NorCal) - Preferred
Flexibility to work remotely (hybrid)

The Labor & Employment Section is seeking a paralegal with 4-8 years of experience to support multiple attorneys across the section in employment litigation, including class actions, and transactional matters. This hybrid position requires the candidate reside in California in close proximity to one of Hanson Bridgett's Northern California office locations (San Francisco, Sacramento, San Rafael or Walnut Creek.) We offer the flexibility to work from home on days when in-person attendance is not required, as agreed upon by the direct supervisor (and assigned attorneys if applicable). It is an essential function of this hybrid role that the candidate be available work from one of our offices to attend in-person meetings, professional development trainings, or when the need arises. 

Essential Responsibilities and Duties

The Labor & Employment Paralegal is responsible for providing Labor & Employment attorneys with the full range of litigation (including class actions, single and multiple plaintiff cases, agency hearings, mediations, arbitrations) and transactional paralegal support. Essential functions include:

• Class Actions: this position specifically requires experience working on federal and state class actions, including collecting, and analyzing payroll and time records, using payroll software, preparing damage analysis and working with clients and experts re same
• Locate and interview witnesses; gather documents and evidence; create timelines and chronologies of facts; create and maintain case information lists for parties, witnesses and other stakeholders 
• Draft answers, declarations; prepare exhibits; assist with court filings 
• Draft interrogatories, requests for production of documents, requests for admissions and responses to same; 
• Prepare, serve, respond to and manage subpoenas and related documents 
• Respond to employee letters, include gathering file, redacting information
• Respond to agency complaints
• Function as key support on discovery issues, including collecting, maintaining and preserving client documents; managing, uploading and processing documents in databases; creating searches in databases; reviewing and coding documents for privilege or responsiveness to issues or document requests; redacting documents 
• Cite check briefs 
• Assist with labor and other negotiations, including gathering and keeping track of negotiation proposals
• Provide transactional support, including assisting with review, revision and/or creation of policies for handbooks
• Assist with trial support, including: creating demonstratives for trial; preparing and liaising with witnesses; preparing and managing witness and exhibit lists; attending trial to assist with jury selection, manage exhibits, assist with witnesses, manage Trial Director and take notes; coordinating all aspects of trial logistics 
• Additional Areas: manage deadlines and calendars; attend meetings to take notes, prepare task lists and attend to post-meeting action items; assume additional responsibilities, as needed 
• Bill 1500 hours per year, with the expectation that overtime may be needed on occasion

Required Skills and Abilities 

• Bachelor's degree from an accredited four year college/university
• Paralegal Certificate from ABA-approved paralegal program
• California B&P 6450 compliance documentation
• Four to eight years of relevant experience
• Class action experience required
• Excellent organizational skills and attention to detail
• Excellent communication and interpersonal skills; positive and driven attitude
• Must be able to work both independently and collaboratively in deadline-driven environment with attorneys, other paralegals and staff
• Excellent technology skills and knowledge of key software systems, particularly MS Office, Acrobat Pro DC, Smart Sheet; InTapp Time; Trial Director; Everlaw Database; various payroll software platforms

Salary

Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $69,000-107,000, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set. 

1-2 years of experience
San Francisco, Sacramento, San Rafael, Walnut Creek, Los Angeles
Flexibility to work remotely (hybrid)

The Risk Management Department is the hub through which conflict of interest checks are performed for new clients and new matters. The Conflicts Clerk is responsible for running conflict searches and identifying potential conflicts for attorneys to review further. The ideal candidate is someone with conflicts experience who is detail-oriented, and will thrive in a fast-paced environment. This position reports to the Manager of Conflicts & Compliance, with guidance from the Director of Conflicts, as well as from the Firm's General Counsel. 

This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the Manager of Conflicts & Compliance. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to one of Hanson Bridgett's office locations.

Essential Responsibilities and Duties

• Perform time-sensitive and thorough research and data analysis relating to the Firm’s new business and other special projects to ensure that the Firm minimizes risk and identifies possible ethical and business-related conflicts of interests.
• Prepare conflict reports and summaries of research for attorney review. Communicate with attorneys and team members to ensure accuracy and completeness of conflict reports.
• Coordinate the tracking of engagement letters, waiver letters, disclosure letters, Business Associate (B.A.) Agreements (related to HIPAA requirements), and other new business or risk management related documentation, as required.
• Research prospective clients and other entity names in internal and external databases to identify potential issues and to ensure data integrity for producing accurate conflict reports.
• Works on special projects under the direction of the Manager of Conflicts & Compliance and/or General Counsel.

Required Skills and Abilities 

• Bachelor’s degree with 1-2 years of law firm conflict work experience required.
• Strong analytical and deductive reasoning skills.
• Experience with Elite Enterprise or Aderant is preferred.
• Excellent database and internet research skills and solid computer skills generally.
• Excellent interpersonal and communication skills with the ability to communicate concisely, accurately and professionally with lawyers and administrative staff; familiarity with legal terms and conflicts of interest rules a plus.
• Excellent organizational skills with meticulous attention to detail and the ability to prioritize and multitask in a fast-paced environment.
• Ability to work independently while collaborating with teammates to ensure exceptional customer service.

Salary

Hanson Bridgett offers a competitive salary and benefits. The salary range for this California-based role is $53,000 - $61,000, and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set. If our values and vision match yours, we encourage you to submit your resume and cover letter.

1-3 years of experience
San Francisco, Sacramento, San Rafael, Walnut Creek, Los Angeles
Flexibility to work remotely (hybrid)

The Event Coordinator will report to the Director of Marketing and will collaborate closely with five other team members. Our team structure fosters collaboration and mutual support between team members with a keen focus on productivity, accountability, creativity, and high-performance. We provide seamless service to firm attorneys with a focus on quality, innovation, and responsiveness. We are looking for a self-starter with good judgment and someone dedicated to a career in professional services. 

This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to the San Francisco office. Frequent travel is required.

Essential Responsibilities and Duties

• Coordinates internal engagement events as well as external events, including client seminars, conferences, sponsorships, and networking events.
• Coordination of venue logistics, including venue sourcing, contract negotiation, menu planning, audio-visual equipment, décor, set-up, etc.
• Develops project task lists and timelines for events and the associated planning process.
• Assists with budget tracking and management and expense reconciliation.
• Coordinates pre-event activities including registration and invitation assistance.
• Maintains detailed records for each event including attendance, expense and budget information.
• Assists with mailing lists and electronic delivery of event invitations.
• Works with vendors to design and order marketing imprinted items and tracks inventory.
• Maintains events calendars.

Required Skills and Abilities 

• Strong organization and communication skills with the ability to interact professionally with high-level attorneys, staff, and guests of the firm. 
• Strong organization and communication skills with the ability to interact professionally with attorneys, administrative professionals, and guests of the firm. 
• Ability to work independently while making intelligent, informed decisions. Quality work (often in high-pressure and deadline-driven scenarios) is expected, with the ability to multi-task and prioritize effectively.
• Strong project management skills.
• Meticulous writing and proofing skills.
• Proficiency with Microsoft Office Suite.
• Experience with Smartsheet and InterAction a plus.
• Bachelor’s degree required.
• One to three years of experience in a professional services environment.

Salary

Hanson Bridgett offers a competitive salary and benefits. The salary range for this California-based role is $57,000.00 to $75,000.00, and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set. If our values and vision match yours, we encourage you to submit your resume and cover letter.